For more information about using @mentions, see the article Use @mention in comments to tag someone for feedback. As explained above, the style Comment Textis automatically applied to the comment text you enter. It only takes a minute to sign up. In Word documents with many comments, it may sometimes be helpful to see only a subset of the comments. If drafting more than one comment at a time is important to you, let us know using the in-app feedbackso we can prioritize future improvements to modern comments. NOTE: Comments in Word are stored in the documents. @CreditSwitzerland_1 wrote:. You need to go through all the resolved comments and delete them one by one. The switch to Modern Comments has frustrated many users and made many users angry. Figure 7. Will be grateful for any suggestions. A new comment has just been added, ready for typing comment text. Is it possible to change the date of a comment in Word? Most users, when they are through entering the comment text, hide the comments balloons so they will be able to see more of their document at once. Figure 5B. Marking comments as resolved may help you keep track of which comments still need attention. As opposed to Word's own functionality, the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. However, Word lets you remove personal information which will set the author name of all comments to "Author". Tip:The email alias is that part of theemail address before the @ sign. Is that not captionable? Thereby, only comments and revisions made by the people checked in the list will be shown in the document. which does not allow comments be inserted. In this article, you will learn how comments in Word work and how to use the comment tools. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. If you have theDocTools DocPropertyManager add-in, you can export custom document properties before removing personal information. Make sure the Text Box tab is selected. Also, Modern Comments still have lack of functionality compared to Classic Comments. (You hide the comment balloons by clicking . However, the comment remains in the document until you delete it. Select the Insert tab in the Ribbon > Comments group > Comment OR c. Press the keyboard shortcut Alt+Ctrl+M. This style can be used for a heading in comments and may be intended for that. New comment button greyed out for a part of MS Word document. Figure 15. If you don't see the drop-down list, you may need to . This also includes date and time information. See Figure 4B below. In what context did Garak (ST:DS9) speak of a lie between two truths? by Sarariman Sat Oct 22, 2016 11:43 am, Post Note that theDocTools CommentManager add-in lets you move a comment, i.e. Can I draft more than one comment at a time? If you want to see all comments, open the Comments pane. If you want to remove the name from comments, you can use the command to set the name to e.g. Via the Review tab > Tracking group > Show Markup > Specific People, you can turn off the display of comments and revisions made by specific people. If you must be able . To help you focus on whats active, when you resolve comments theyll be moved out of your way to the Comments pane. DocTools CommentManager also lets you select text in the document and convert it to a comment. For examples, the widths of tables created in Word 2010 and earlier may change when converted to Word 2013 format or later (due to changes of how cell margins are handled). The procedure may remove data that cannot be restored. You can toggle off/on the pictures by right-clicking in a comment and selecting Hide Pictures by Comments (will change the label toShow Pictures by Comments). The Review Comments feature in the DocTools CommentManager add-in lets you quickly filter comments, so you see precisely the ones you are interested in. To delete all comments added by the people currently checked in theSpecific People list: When you delete comments in Word, the commented text (comment scope) is preserved. These sound like they deserve to work, but they don't. This feature is only available to enterprise customers in Word for the web. You can select whether the name and/or date changes are to be applied to all tracked changes and comments or only tracked changes and comments added by a specific author. A comment or reply can only be edited by the person who created it. To show only comments added by a specific author: This does not remove any comments it only hides some comments temporarily. CharlieRB. Used for the comment text typed by users. Select the Review tab in the Ribbon > Comments group > New Comment OR b. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. In the Tracking section of the Review tab, click the Display for Review drop-down list at the top of the section and select the "All Markup" option. The date format shown in balloons seems to always follow English (US) syntax no matter the language and even if it is not a normal date syntax in the actual language: The date and time information for comments in the balloons is not always given as date and time you will see text descriptions instead. So, to see all the lines to the comments, you can switch to the All Markup view. Sep 30, 2020 at 6:28. You may experience that some types of modifications you make to a comment style dont have any effect when comments are shown in balloons. The Education Secretary has backed Ofsted's one-word assessments despite calls from teachers for the system to be changed.. Gillian Keegan said the ratings, ranging from 'outstanding' to . Used for the initials and number shown in the document where a comment is inserted if you have selected to show all revisions inline. Finding valid license for project utilizing AGPL 3.0 libraries. Re: Word 2013 - Comments grayed out. Make sure comments are shown in balloons. You can add first-level comments in Word either via commands in the Ribbon or by using a keyboard shortcut. This feature is only available to enterprise customers for files that are in the cloud. It is practical to be able to refer to comment numbers, especially in documents with many comments. The best answers are voted up and rise to the top, Not the answer you're looking for? Pressing Esc might cure that. Can you describe more about your document? You can also import the custom document properties directly from your backup copy of the original document. See Figure 25 above, second colored frame. I am editing a paper for a friend - in .doc format, using Word 2010, with Tracking on. In the inserted comment reply, type the comment text. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). Word will also let you know which comments might have content that doesnt yet display in modern comments via a Missing content message. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. In Word you'll find comments to the right of your page, by default. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. The style is used both for comments shown in balloons and comments shown in the Reviewing Pane. The resolve option the $! Symptoms. Modern comments continue to work like comments did before. Note that the style is not automatically applied by Word anywhere. by Sarariman Sat Oct 22, 2016 5:53 pm, Post How can I test if a new package version will pass the metadata verification step without triggering a new package version? In the Markupgroup, the Comments drop-down list lets you select the color to use for comments. On all documents if a cell contains already a Comment, is it possible to modify or copy this comment, but on all the other cells, no way to add a comment or note. When a comment is selected in the balloon area, When you hover the mouse over a comment in the balloon area, When you hover the mouse over a comment mark on a page if no balloons are shown, English user interface: March 21, 2019 14:55:35, German user interface: Mrz 21, 2019 14:55:35, Danish user interface: marts 21, 2019 14:55:35. Replies to comments are indented below the comment to which they belong. You notice that you cannot use Word's Track Changes feature. How are the comment styles defined by default? You can browse comments but you cannot see all comments at a time. Stefan Blom. If you want to turn off Word's Track Changes function, then proceed as follows: Click on the "Review" tab. Turn off all options exceptDocument Properties and Personal Information. Figure 6. See also the information below about a feature in the DocTools ExtractChanges Pro add-in that lets you do even more and that handles both tracked changes and comments. by Bill Sun Oct 23, 2016 12:09 am, Powered by phpBB Forum Software phpBB Limited. This help content & information General Help Center experience. I created a new blank document, created a 2x2 table, typed some text into the table, and was able to add a comment for each cell. The option becomes greyed out as soon as I select the table. I agree with those users. Click on OK. You can now add comments to the text in the frame. Word informs you that by making the conversion, some of the text box's formatting may be lost. All replies will appear on the same level they will all be shown as replies to the first-level comment even if a reply is actually written as a reply to another reply. You can, for example, switch view from View tab in the Ribbon > Views group. See Figure 8 below. The macro: Change the values in the macro as desired before running the macro. You will find a command,Delete All Resolved Comments, for getting rid of all comments that have been marked as resolved. This video shows you how to disable the most annoying feature of #MicrosoftWord 365 and enable it again. Fury as health bosses scrap the word 'alcoholic' with staff told to say . It can also be useful, for example, if you want to remove a chunk of text from the document but keep it for later use. TheMarkup Area or Balloon Area is shown in the left or right margin depending on your settings. TheDocTools CommentManager add-in includes special tools that make it faster to work with comments. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. Figure 7. Subject: Re: Word 2013 - Comments grayed out From: Guillaume Tourrette <guillaume -dot- tourrette -at- gmail -dot- com> To: techwr-l -at- lists -dot- techwr-l -dot- com Date: Mon, 13 Oct 2014 10:44:09 +0100. To switch between the contextual view and the Comments pane, simply click the Comments button in the upper right corner of your Word window. The display settings are not stored in the document. How to check if an SSM2220 IC is authentic and not fake? The Resolve feature is grayed out under the following conditions: You can convert the document to allow all features in you Word version to be available. You will also find tools to quickly find a specific comment in the original source document. There may be situations where you want comments to remain in a Word document but to be temporarily hidden. To delete a comment, right-click the item and select "Delete". TheDocTools CommentManageradd-in shows the actual comment number and total number of comments in the Status Bar when you use the Previous CommentorNext Comment commands. insertions, deletions and formatting changes marked as tracked changes. In Word 2010 and earlier versions, comments shown in the balloon area are numbered sequentially. Word lets you mark a comment as resolved. Below, you will find two methods. If needed, you can turn off the resolved status again by clicking Reopen or by right-clicking in the comment and selecting Reopen Comment. "Resolve" is disabled in this document for all comments. For example, you can quickly change all author names to the company name if you are going to share a document with external people. Note that the DocTools CommentManager add-in lets you easily change the user name and initials, also in existing comments. The Show lines connecting to text check box lets you turn on/off lines that go from a comment to the commented text (comment scope) in the document. However, if you lock or unlink the DocProperty fields beforehand, you can preserve the field results. Just@mention someone, and thenselect the Assign to checkbox to assign the comment as a task. In the Balloons group, you can define the width of the balloon area in the Preferred widthfield and associated Measure infield. For details about the default comment style settings, see below. The Show Comments command grayed out. by Bill Sat Oct 22, 2016 7:57 pm, Post See the illustration below. Figure 9. Stay in control. The initials are the ones currently specified for the user in File > Options > General > Initials. Clear search Figure 12. This contextual view hides all resolved commentsso you can focus on active comments. Click anywhere in the document to continue working. NOTE: If no screen tip appears when you hover the mouse over the comment reference, try to move the mouse a bit. Why? Displaying Document Comments. Here is how he put it: "So, then they'll (Packers management) be like, 'Well, we're going to suck anyways. For example, this feature can be used to change author names to the company name before sharing a document with external people or to correct a misspelled or otherwise wrong user name. Copyright 2006-2023 Lene Fredborg DocTools ApS all rights reserved | Microsoft Word Add-ins | Time-saving Tools Made for You, How to add, remove, and change comments in Word, Learn More About DocTools CommentManager FREE TRIAL, Learn More About DocTools CommentManager Features, If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >, How to add a comment as a reply to another comment. Stay tuned for more new and exciting comments and collaboration features to help you and your team be more productive in Word and Office. The behavior isnt always logical. How to make endnoteswithbracketsin Word? The DocTools ExtractChanges Pro add-in (from version 6.0) includes a command,Change Author & Date, that lets you change the name in existing tracked changes and comments. Try saving the document in Word 97-2003 (*.doc) format. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. See Figure 16 and Figure 17 below (red text). The vertical bars are shown in the left or right side of the page, next to lines that contain tracked changes. You can re-import the properties again afterwards, if needed. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Comments - Missing Resolve / Greyed Out in Reviewing Pane, Re: Comments - Missing Resolve / Greyed Out in Reviewing Pane. it's there, but well hidden. Figure 5A. Can you reproduce the behavior with a new blank document? OpenOffice 4.1.11 on Ubuntu; LibreOffice 6.4 on Linux Mint, LibreOffice 7.4.3.2 on Ubuntu. If you're using an older version of Office, you'll still see comments from other users, but in the classic Comments experience. To close it, click the X or simply click anywhere outside the comment window. Where are the different comment styles used? Is it possible to have a table with different background colors which automatically update? We're considering this feature for a future update. Making statements based on opinion; back them up with references or personal experience. New external SSD acting up, no eject option. Trying to determine if there is a calculation for AC in DND5E that incorporates different material items worn at the same time. YA scifi novel where kids escape a boarding school, in a hollowed out asteroid, Storing configuration directly in the executable, with no external config files, How small stars help with planet formation. You can also pressAlt+Ctrl+P to switch toPrint Layoutview. Also, you can't add comments inside footnotes, endnotes, headers or footers. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. The best answers are voted up and rise to the top, Not the answer you're looking for? Share. If you change that language, the date and time information will automatically change too. Click in the comment text of the comment you are going to reply to. If you need to, you can still edit others'comments in the Reviewing pane. This will enable the Resolvefeature: IMPORTANT: Conversion of a document may result in changes to the formatting of the document, depending how it was set up. When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. Explore subscription benefits, browse training courses, learn how to secure your device, and more. To see comments, make sure that All Markup or Simple Markup is selected. The names of comment styles and other built-in styles in Word are language-specific. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. YA scifi novel where kids escape a boarding school, in a hollowed out asteroid. For example: "alexw" is the email alias for [email protected]. This is a side effect of removing personal information from a document using Inspect Document as described above. I'd like to insert comments, which I think should be Edit - Changes - Comment. Since it may be one of the changes most users want to make in relation to the display of comments, I have included the steps with some extra tips here. If you have selected to show comments and revisions inline in the document, Word shows initials in the comment reference. Can I ask for a refund or credit next year? Figure 11B. Up to 20 different colors can be in use. If you add new comments, you will have to run the macro again to change them too. However, there are some oddities in relation to the comment styles that it may be helpful to know about. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. If you want to review the resolved comments before deleting them, DocTools CommentManageroffers another practical feature. Insert menu - Comment, keyboard: Ctrl+Alt+C (which inserts a special character for me). If you know the document contains comments but you can't see them, follow CHECK 1, CHECK 2, and CHECK 3 below. The new post model aligns with how comments work across Office and gives you confident control over what you share. The basic information about comments applies to both the built-in comment functionality and the functionality of the DocTools CommentManageradd-in. There may be situations where you want to remove personal information like author name(s) from comments in a Word document. Cannot insert comments on a table in Word 2010, The philosopher who believes in Web Assembly, Improving the copy in the close modal and post notices - 2023 edition, New blog post from our CEO Prashanth: Community is the future of AI, How to export word document to PDF and have selectable text. DocTools CommentManager add-in is completelycompatible with Word's own comment features. Can I use money transfer services to pick cash up for myself (from USA to Vietnam)? Unexpected results of `texdef` with command defined in "book.cls". Insert Caption is grayed out even when text is selected. If viewing and adding these formatting options in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Click in the comment and add, delete, or modify the comment text. If you insert new comments, you will first see the actual user name but as soon as you save the document, it will be replaced by "Author". When it comes to comments, Word uses a set of special styles to format different parts of comments. Thanks for contributing an answer to Super User! This applies when the RMS is applied to individual . Figure 3. For help on finding the comment style names in the language of your version of Word, see my articles: Below, you will find the four comment styles listed with names in English, Danish, German, and French. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. Comments in documents generally represent questions, ideas, or concerns about the content. Re: Comments greyed out on Insert. I can insert comments (under the Review tab) anywhere, but for some reason I am not allowed to add comments inside the table (even though the text inside the table is perfectly editable). 2. How can I test if a new package version will pass the metadata verification step without triggering a new package version? A comment plus all replies to the comment, if any, will appear as only one comment icon in the margin. What sort of contractor retrofits kitchen exhaust ducts in the US? With modern comments, you no longer have to worry about your comments being seen by others before you're finished editing them. This allows newer features to be used. "Compatibility Mode" was the problem. - Emily. If the affected document has been created with text boxes, you can't add comments to the text inside the boxes. By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. This setting is temporaryand will be removed in the future. To learn more, see our tips on writing great answers. Thanks! Used for e.g. In Apache OpenOffice 4.1.1, you should have Insert - Comment. However, modern comments cards do not currently support: To view or add unsupported formatting in existing comments, use the Reviewing pane. To print without comments and other markup, turn off Print Markup. You can use the filter feature in the Review Commentsdialog box to show only resolved comments (type " yes " in the filter field). To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Because disabling it, is even worse!I show you . You can click this message to return to your active draft. These improvements setthe stage for richer collaboration by your team, unifyhow comments work across Word endpointsas well asExcel and PowerPointfor a consistent, coherent experience. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Stay in control. Finding valid license for project utilizing AGPL 3.0 libraries. It depends on how the document has been set up. Making statements based on opinion; back them up with references or personal experience.

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